FREQUENTLY ASKED QUESTIONS
These are the questions we have been frequently asked during our first week of Flexmls being live and the new Feature Forms being available. Please use this to find your answers on some unfamiliar questions.
There are many tips and definitions on this page, so we recommend clicking Ctrl + F (on all computers) to find the information you are looking for.
You may also search the entire website with the search bar below.
INPUT LISTING, DIFFERENCE BETWEEN:
PARCEL NUMBER, TAX MAP NUMBER, TAX LOT, TAX BLOCK
Please watch the video below for more information on inputting parcel and tax numbers into Flexmls.
Parcel Number: The Tax Account #
Tax Map Number: First 8 digits of the map and taxlot
Tax Lot: Subdivision Lot Number
Tax Block: Subdivision Block Number
1. The "video" category must have an embedded link. See how here.
2. The "virtual tour" category is just regular URL link. This is what is syndicated to Zillow.com that you may see in the Facts and Features Category as a hyperlink.
If you do not see "Virtual Tour: View Virtual Tour" hyperlinked in the listing, first doublecheck that it was inputted correctly or send Zillow a message to force data communication.
ODOM
Days on Market will no longer accrue while a property is pending. Once a property is pending, the DOM will freeze and should the sale fail for any reason and it goes back active the property will begin count DOM again.
When a property is not active for 60 days (withdrawn or terminated), then you may reset for 0 days on market. You do this by terminating the listing, and making a new listing active.
AREA, ADDITIONS AND SUBDIVISIONS
Currently you would be using the Subdivision field as you would use the additions field. The additions will match the county records and be specific. This means you will get best results by using Map Overlays or click your keyboard’s “Ctrl” button to select multiple subdivisions.
Flexmls will not have sub-additions. The MLSCO Executive Committee will revisit this going forward.
Real Estate Owned
Many Realtors® have recently been marking their Listing Conditions as “Real Estate Owned (Bank Owned)”, which means that the bank owns the property. REO properties are owned by the bank. This would have been Bank-owned in Rapattoni. For any typical home listing with a mortgage/bought with cash, it should be marked as “Standard” - unless it meets the other criteria.
WHAT’S A SHORT ID?
The short ID is the portion of your login ID minus the “ore.” prefix. For example, if your login ID is “ore.54321”, your short ID will be “54321”.
Assessment Y/N
If your seller has made you aware of an assessment or you were able to determine there is one otherwise, you should mark yes to this field.
Agency Represent
When Exclusive Agency is selected on the agreement type field then you will need to indicate whether or not there is actually agency representation, so that cooperating brokers know if the seller is represented or on their own.
LISTING AGREEMENT
Exclusive Agency vs Exclusive Right to Sell
This is information that is written in your listing contract, which you may use as a reference when answering this question. This is where you identify if the listing agreement is Exclusive Agency or Exclusive Right to Sell.
Exclusive Agency: The exclusive agency listing contract authorizes the listing broker, as exclusive agent, to offer cooperation and compensation on a blanket unilateral basis, but also reserves to the seller the general right to sell the property on an unlimited or restrictive basis. This type includes limited service listings.
Exclusive Right to Sell: The exclusive right-to-sell listing is the conventional form of listing contract in that the seller authorizes the listing broker to cooperate with and to compensate other brokers.
WHERE ARE QUICK LINKS IN FLEXMLS?
Some gadgets are still being perfected like OREF forms in the transfer to Flexmls, but you may use this guide to turn your message board into a quick link gadget to access platforms like CRS MLS Tax Suite, OAR, ListTrac and many more. CLICK HERE
CONCESSION COMMENTS:
You may write N/A if you have no commentary.
GARAGE SPACES:
This is the number of parking spaces that are in the garage.
ACCESSORY DWELLING:
An Accessory Dwelling Unit (ADU) is a room or set of rooms in a single-family home that has been designed or configured to be used as a separate dwelling unit or alternatively, a separate structure on residential property that has been designed or configured to be used as a separate dwelling unit.
To be considered an Accessory Dwelling Unit (ADU), the structure must be smaller than the main house and have:
Private entrance (An attached ADU may have a door connecting it to the main house, but it can't be considered an ADU if that is the only entrance)
Kitchen
Sleeping area
Bathroom facilities with a bathing area (i.e., shower or tub)
The kitchen must have:
Cabinets
Countertop
Sink with running water
Stove or stove hookup (hotplates, toaster ovens, microwaves, etc. are not a substitute for a stove)
OCCUPANT TYPE:
This is the type of occupant, i.e. owner, vacant, tenant.
Potential Tax Liability
If a property is currently receiving a deferral for taxes for example, for Seniors, Farm, or Historic Preservation, you would note that with this field. This is most commonly found in county records and is a way to notify potential buyers that the taxes could change when ownership of the property changes.
IF RENTED, LEASE END DATE:
This would be the date of the end of the lease if the property is currently rented. This will help identify to potential buyers how long the property will have tenants.
“I WANT THE 24 HOUR HOTSHEET TO ONLY SHOW ME THE NEWEST LISTINGS SINCE LAST TIME I CHECKED”
You can access the “Customize Hot Sheet” page a few different ways - through the menu or the 3 dots that represent setting options. Here you may select the days/time, type of changes you would like to see… You may even insert a saved search’s criteria!
If you go to this page again, it will autofill the start date/time to the last time you checked this custom hot sheet and fill in the criteria you were looking at.
Please use THIS GUIDE if you have any further trouble.
Senior Community
Y/N
Audio Surveillance on Premises
Y/N
Video Surveillance on Premises
Y/N
LISTING ACTIVITY
You can view Listing Activity by selecting the down arrow next to a listing number. Information includes where people are viewing the listing, whether other agents are saving or recommending the listing, actions taken on the listing and other listings people viewed in addition to yours.
DEFAULT AND SAVED SEARCHES
If you would like to have a default search area or save certain search criteria, we recommend you use the following guide to make a “Saved Search” which can then be saved to your Dashboard for later use. CLICK HERE for more help.
COOL CRITERIA FEATURES
When and is selected, the search results will include only listings that have the selected value. For example, if you choose and Dishwasher, only listings with a dishwasher will be included. If you select and for multiple items in the group, only listings that have all of the required attributes will be returned.
ADDING A VIDEO TO YOUR LISTING
Embedding a video link is different on every platform you use, but generally you will use these same steps:
Go to your video you will be using.
Click “share”.
Click “Embed” or the “ < > “ symbol.
Copy the embedded code.
This will look like: <iframe width="560"height="315" src="https://www.youtube.com/embed/hYziYDrcGhg" frameborder="0" allow="accelerometer; autoplay;encrypted-media; gyroscope; picture” allowfullscreen></iframe>
Paste into your listing video slot that says “Please enter the HTML code that will embed the branded video or other media: *”
HOW TO VIEW COUNTY RECORDS
All county links are available in the MLS Links gadget available on the Agent Homepage. You can also select the CRS link from any listing for county records on a property, and click “View _____ Assessor Summary of Account” on CRS.
HOW TO ACCESS SUPRA
You can access Supra three ways in Flexmls.
From the Quick Links feature on the Agent Dashboard
Through the Menu Search Feature
When editing a listing